Now Hiring a Program Office Assistant

PROGRAM OFFICE ASSISTANT JOB DESCRIPTION

POSITION DESCRIPTION SUMMARY: Started in 1995, Teaching Responsible Earth Education (T.R.E.E.)’s mission is to educate children and adults about the life science processes that govern our planet, inspire them to appreciate the natural world and motivate them to protect it. T.R.E.E. is looking for a compassionate, hardworking, detail-oriented individual to join our nonprofit team and to assist the Program Director with program administrative needs in the Northshore office. The successful candidate will be a part of making comprehensive science education programs run smoothly for hundreds of students each year. We are looking for someone who has reliable transportation, and lives within 25 miles of Covington. The Northshore office is located at the site where we conduct overnight programs. The candidate must be comfortable spending time in the outdoors and with school children. We are very willing to work with someone who is a parent or caregiver that can work during school hours during the week.

POSITION PURPOSE: To assist in the office of the Program Director with ensuring quality programming for students and service to teachers, schools and volunteers. This support is needed in the Northshore office during the busy programming season when the Program Director is training educators, coordinating with schools, and teaching students.

LOCATION: Covington, LA, North of Covington High School

POSITION TYPE:  Annual 9 months when students are in school, approximately August 15-May 15

                                   Part-time 20-25 hours per week

RESPONSIBILITIES:                                       

Administrative                                                

Files program information, prepares, resets and prints program materials as needed, keeps physical and computer files organized and updated, ensures a tidy office environment, purchases supplies, reviews written materials,  and runs errands.

Bookkeeping                                                   

Organizes all program receipts and deposit slips and gets them to the Southshore Office/Business Manager.

Contracts                                                        

Helps the Program Director process contract agreements with schools, partners, vendors, etc.

Communication                                                          

Fields calls, emails and faxes for the Program Director, handles general calls and emails, communicates with schools, volunteers, parents and vendors as needed. Schedule and organize appointments for the Program Director. Assist Program Director with written reports for grants, board, etc.

Payroll                                                            

Collects timesheets from Northshore staff and sends to the processor of payroll when due.

 Tech Management                                           

Ensures Northshore equipment maintenance, and troubleshoots technology and equipment problems with contract technology companies.              

Data/Info Update                                             

Updates and enters database records as needed.

More extensive responsibilities depend upon skills and experience and would be discussed in a personal interview.

JOB REQUIRED SKILLS:

Office experience of 2 years or more

College or Associates Degree (preferred)

Strong written and verbal skills

Highly detail-oriented and organized

Proficient in Microsoft Word, Excel, Power Point, Publisher,

Proficient using Google – Gmail, Calendar, Drive

Has some database experience

RATE OF PAY: Hourly, $12-$15, dependent upon experience

JOB EVALUATION: Occurs with Program Director, monthly during first 6 months, then biannually. After 6 months, T.R.E.E. can offer Holiday, Sick, and Vacation Pay. Currently, T.R.E.E. does not provide Health Care plans.

ANTICIPATED START DATE:  End of August 2017

TO APPLY: First, visit our website at www.treetalk.org.

Then send your cover letter and resume to Sue Brown at employment@treetalk.org, with subject line Program Office Assistant Position, through July 31.  All resumes will be reviewed at that time and personal interviews will be scheduled for mid-August. 

T.R.E.E. does not discriminate on the basis of race, color, national origin, sex, disability, or age in employment or in its programs or activities.

 

Thank you very much for your sense of drama and showmanship. Even though you might not hear it from them – you (ALL) made our kids feel special and valuable. Your caring was obvious and your belief in their ability to “do” this was constant. Wonderful, cohesive group of teachers!! Thank you, Thank you, Thank you! P.S. Your organization and planning was IMPRESSIVE (and inspirational).

Susan Ranheim (teacher)

 

 

 

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Personal Info

Donation Total: $25.00

PROGRAMS

Lost TreasuresLost Treasures
a full academic year program taught weekly in the classroom for third grade and on into fourth grade
Earth KeepersEarthkeepers
a three-day Outdoor Classroom program for fourth grade
Sunship EarthSunship Earth
a five-day/four-night Outdoor Classroom residential program for fifth grade
Sunship 3Sunship III
a three-day/two-night Outdoor Classroom residential program for seventh grade